April 15th Membership and Board Meeting Minutes

Another productive meeting for a busy club!

Old business:

1. New revised Bylaws are out to membership for approval.
There were no comments received from membership to any of the Board members. The Motion was made to leave the By laws as written and submit them to SCCA. 2nd was made and approved. Action closed.

2. Delta radio station not up and running yet. Up and running but requires some fine tuning.

3. Trailer wiring -Brian Harper and Eric Johansen will be the point of contact to wire up the Delta trailer for power that will facilitate easier power distribution for events.
May 3rd is another trailer maintenance day this will be accomplished then.

4. Safety stewards Benson and Mike P.
This action item of Benson and Mike to teach SSS is not feasible at this time. Action closed

5. Mike Poupart announced that there will be a charity event at No Problem Raceway Park April 12th. He asked if Delta Region SCCA would assist in managing the Paddock area for the entire day. 4 to 6 people are most likely required, the board will disseminate to the membership for volunteers. Signed up Joe Ricard, Darren Darby, Mitchell Mark, Benson and Christopher Young, Damon Cuccia, Mike and Patty Poupart. Matt Patterson for getting most of us organized.
This went very well and raised lots of money for Charity
6. The April event will be 13th at Zephyr stadium Kill the Rabbit IV. Successful event minimal issues that can be resolved through better communication of key event planners.

7. Sponsorship from local business is being organized by Darren Darby and Brian a proposal has been approved.
To date there are not any sponsors buying advertisement space. We will keep this as a regular topic to keep it on the minds of club members.

8. Site cleanup Zephyr. a) Mitchell Mark may have a contact in JP that can do it for free, b) rent a sweeper ourselves and do it, c) go out the Friday/Saturday before the event and do it ourselves. If you have any other suggestions, bring them up when this item is discussed. Resounding results. Nice job to Mitchell Mark.

9. We need to decide how many events we are having at Zephyr’s this year. Matt Patterson has the price breakdown (please include this on the agenda); we just need to guarantee a certain number of events to lock-in the discounts. April makes event #4. There was discussion of what price for odd numbers of events (5, 7, 9, 11) - I will have an answer by our meeting.
Here is what we have come up with for your scheduling needs:

0-4 Events for the year = $1000 per event day

6 events = $5000

8 events = $6500

10 events = $8000

12 events = $9000

Work with CENLA to promote our events in May and June (they have no events those months.) Delta will promote their events in July and August (both of them are night events)and we have no events those months.
Use the two days we save by not having July and August events for other events - a beginners/intermediate school in June and something later in the year - maybe a test and tune the day before TLAC

The Treasury report.

Was provided by Gail Deleon and was approved by the board.

53 Entrants

Income:
Registration $1,559.00
Concession Income $152.67
Total Income $1,711.67

Expenses:
Lot Rental $1,000.00
Ins & Sanction $516.75
Dash Plates $85.00
Week End Memberships $115.00
Total Expenses $1,716.75

Income After Expenses -$5.08

Concessions:
Concessions Sales $270.63
Concession Expenses -$117.96
Concession Income $152.67

The motion was made to accept the treasury report and was approved by the board.

New Business

1. Chris Carver has done an exceptional job bringing the South West Divisional to Baton Rouge 18, 19 and 20 April. He would like to invite and remind all members clear their schedule and come out to enjoy a good weekend of Solo Competition.

2. Purchase new generator. Honda, quiet, powerful and reliable. How many KW?
This is a must need item and it was voted on to Have Brian do a trade study on what is needed and what it will cost. Numbers will be disseminated to the Board via Email for an electronic vote in order to get the Generator prior to 4 May event.

3. Radios are dying one by one and replacement parts are scarce. Purchase new radios for event, sell old ones on e-bay (reserve price)?
# channels
Type of battery
Head set?
It was voted on to have Benson do a trade study on what is needed and what is available to meet our communication needs. It was also voted to put a cap of 1200 dollars to buy 12 radios.

4. Trailer maintenance:
Need one canopy
Need to fix wheels on chalk kart. All tires will not hold air. (volunteer) Eric Johanson
These items will be fixed at the next trailer Maintenance day 3 May @ Snee Chemical in Harrahan La.

5. Quick discussion regarding blacklisting competitors that leave early. We need to stop this before it gets any worse.
It was voted to not “black list” but rather withhold points, times and pictures for cars and drivers that did not work and were not excuse by the Work Chief will not be posted to the Delta region internet site. A stern warning will become part of the driver meeting concerning this issue.

6. Trailer Inventory: this used to be Damon’s job. Should be Event chair. There is no list I could find that said “we need X amount of theses items. The recent Events chairs have been doing this and it is tough without a list.
Joe Ricard is working list and will have it completed prior to 3 May trailer maintenance.

7. Membership forms: Should be signing up new members at the event? We’ve been pushing them to the web site.
Benson has an SCCA registration form that has all the club info pre-filled out. Perspective new members only have to fill in their personal info, pay at the event. The Club will mail the registration form.

SSS: push for people to attend the class 18 April . Benson is dying being the only one.
Who has signed up to go?
Darren Darby and Damon Cuccia have signed up to go with Eric Johansen as a possible.

8. Barbeque pit needs cleaning to ensure continued service.
Will be attempted at the trailer maintenance day 3 May.

9. Roma Kent will adjust prices to a level that will make a profit and still sell concession items.

10. Need a volunteer to serve as Event Chair for the 4 May event Got Boost.

11. There was some discussion to invite the more experienced members back to the Solo events and share their insight with the relatively new crowd of Solo event Chairs.